Case Studies
Real Systems. Real Results.
Real Businesses.
Every project below is production software — agentic workflows, RAG pipelines, and AI-powered platforms delivering measurable ROI.
Smart Hub
AI-Powered Construction Management Platform
Client: A&J Ryan Mechanical Services — 300-person UK M&E construction company
The Problem
A fast-growing construction company drowning in manual processes — paper timesheets, spreadsheet tracking, compliance documentation scattered across folders, no visibility across projects, and project managers spending hours on admin instead of managing builds.
What I Built
A comprehensive, full-stack web platform that centralises operations, automates compliance, and gives every level of the business — from site operatives to directors — instant access to the information they need.
Key Modules
AI-Powered Assistant
- Natural language queries across the entire database
- Role-based access — operatives see their data, directors see everything
- Agentic RAG with hybrid search via Pinecone vector store
- Trained on 20+ construction-specific categories
- Powered by Anthropic Claude with model-agnostic architecture — ready to swap to GPT-5, Gemini 3.1 Pro, or open-source models
Document Intelligence
- AI-powered PDF extraction and processing via n8n workflows
- Automatic categorisation and indexing into Pinecone
- Semantic search — find any document in seconds
- Role-based document access (three security tiers)
- Viewpoint Projects integration for drawing management
Biometric Attendance
- Fingerprint, QR code, and PIN-based site sign-in
- Real-time workforce tracking across multiple sites
- Late arrival detection and pattern analysis
- Automatic timesheet generation from attendance data
- GDPR-compliant consent management
RAMS Compliance
- Risk Assessment Method Statement tracking and sign-off
- Automated expiry alerts and renewal workflows
- Safety-critical enforcement — unsigned RAMS flagged immediately
- Complete audit trail for compliance inspections
Training Matrix
- CSCS card tracking with expiry monitoring (30/14/7 day alerts)
- IPAF, First Aid, Confined Spaces and all safety certifications
- Automated blocking — expired certs prevent site access
- Manager notifications for upcoming renewals
Plot Testing & Tracking
- Intelligent form pre-filling based on plot data
- Digital test forms replacing paper-based processes
- Progress tracking across plots, blocks, and project phases
- Snag tracking and resolution workflows
Project Dashboards
- Real-time visibility across all projects, teams, and progress
- Staffing allocation and resource planning
- Performance analytics and predictive insights
Contractor Management
- Secure onboarding portal for subcontractors
- Permission-controlled access (docs, RAMS, attendance)
- Fully isolated from internal systems — contractors can't access timesheets
Tech Stack
System Architecture
More Projects
Each project below solved a real operational problem with production-grade AI and automation.
DataScope Delivery Booking Automation
Automated legacy portal interactions — replacing 15-20 minutes of manual booking with a 2-minute automated workflow.
Delivery booking reduced from 15-20 minutes to under 2 minutes. Zero manual portal interaction.
- End-to-end browser automation using n8n + Puppeteer
- Smart Hub integration — PMs request deliveries from the app
- Automated form completion on the DataScope portal (login, navigate, fill, submit)
- Booking confirmation with reference number returned to Smart Hub
- Screenshot audit trail for every booking
- Fallback escalation to human operator on failure
- Later explored Asteroid AI integration for self-healing browser automation
RAG Document Processing Pipeline
Hundreds of technical documents made instantly searchable via natural language — with full role-based security.
Document retrieval from minutes of searching to 3 seconds via natural language. Full RBAC compliance.
- Automated document ingestion pipeline via n8n
- PDF text extraction and intelligent chunking
- OpenAI embedding generation (text-embedding-3-small)
- Pinecone vector storage with three security namespaces (public, restricted, management)
- Semantic search with role-based filtering
- AI assistant integration — ask questions, get answers from documents
- Duplicate detection to prevent re-indexing
AI Strategy — Bear Estate Agents
A comprehensive AI transformation roadmap for a multi-award-winning Essex estate agency seeking competitive advantage.
Full AI transformation roadmap delivered — covering phone systems, content generation, lead management, and operational automation.
- Comprehensive AI opportunity audit across all business operations
- 24/7 AI-powered call handling and lead capture strategy using reasoning models
- Automated property description generation via Claude / GPT-5
- AI-driven lead qualification and nurturing agentic workflow design
- Implementation roadmap with prioritised ROI projections
- Identified potential for 40%+ operational efficiency gains
Viewpoint Projects Integration
Automated monitoring of critical construction drawings — ensuring zero missed deadlines across all active projects.
Zero missed drawing deadlines since deployment. Document controller workload significantly reduced.
- Automated monitoring of Viewpoint Projects for new drawings and revisions
- Synchronisation of document metadata into Smart Hub
- Alert system for new uploads, revisions, and approaching deadlines
- Document controller dashboard for centralised management
- Integration ensured zero missed critical drawing deadlines
Technical Approach
How I Build
Architecture First
Every project starts with proper system design. Database schema, API structure, security model, and integration points mapped before a line of code is written.
Production-Grade from Day One
Row-level security, proper auth, error handling, and audit trails. Not prototypes dressed up as products.
AI Where It Matters
I use AI to solve real problems, not to tick a buzzword box. Agentic RAG for document intelligence. Reasoning models for complex decisions. Multi-agent workflows for process automation. Always with measurable ROI.
Full Stack, Full Ownership
From database design to frontend polish to deployment pipelines. No handoffs, no excuses, no gaps.
Got a Problem AI Could Solve?
Book a free AI Audit — I'll tell you honestly whether AI is the right answer, and exactly where it'll have the biggest impact.
UK-Based • GDPR Compliant • 20+ Years Experience • Model Agnostic